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Uses of the above named parts
- Title bar
Displays the name of the current application program. On its right side there are three buttons namely
close button which is used to exit an application when clicked.
Maximise/ restore button; used to stretch window to cover the entire desktop or just restores it to its original size.
Minimize button; it reduces a window and places it on the task bar, clicking the reduced button stretches the window again back to its original size.
- Menu/ ribbons bar
(aligned horizonally from Home to view) clicking on these ribbons, icons appear grouped in panels according to how they are used to manipulate text.
- Panel/ tool bar
contains buttons arranged in clusters horizontally and are used to manipulate text.
Also read: how Windows 7 organises its files
- Work area
working space where you can create your document.
- Status bar
An interactive strip at the bottom of the application window that acts as a communication link between the user and operating system; shows notifications such as printing, saving e.t.c
- Scroll buttons and arrows
horizontal and vertical buttons at the borders of a window used to navigate through a document. Scrolling is moving up, down, left or right of a document window if it is too large to fit on screen.
This is achieved by clicking on any of the scroll buttons or dragging the scroll bars horizontally or vertically.
Saving changes to a file
- Click office button.
- On listed options click on save as.
- In the dialogue box that appears, select storage location then type a new name in the file name box.
- Click the save button.
Renaming files/ folders.
This is changing the previous name to a new name.
- Display explorer window
- Select the file/ folder to rename from the left pane.
- On the file/organize menu, click rename
- Type a new name then press enter key.
Deleting files and folders.
In windows deleted files and folders are temporarily moved to the recycle bin where they can be restored.
NB: You should not attempt to delete/ delete system files since they will hamper the functioning of windows.
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Deleted files from a secondary storage media are lost completely since they are not held in the recycle bin however data recovery software can be used to re organise the dipoles of the erased data so as To re-acces the files.
To delete a file or folder:
- Display the explore window.
- In the left pane select the file/ folder you want to delete.
- On file/organize menu, click delete. A message box appears on the screen asking if really you want to delete the item.
- Confirm by clicking yes
Restoring deleted files/ folder
- Double click the recycle bin icon
- Select the deleted item (by clicking on it) to be restored.
- Click file/ organize, then restore.
Emptying the recycle bin.
This allows complete discard of deleted items. Deleted items take the same amount of disk space they used before deleting.
- Double click the recycle bin.
- From file/organize menu choose empty recycle bin.
- Click yes if asked to confirm action. You could also remove files independently by selecting then choosing delete.
Copying and moving file/ folders
Cut – used to move an item from one location to another.
Copy- used to create a duplicate of an item.
When the two actions are active, the item to be manipulated is temporarily held in a storage location called clip board.
- Display explorer window.
- Select file or folder to be copied.
- On the edit/ organize menu, click cut/ copy
- Select the location you want to move / copy the item.
- From organize/ edit menu, click paste.
- A copy/ moving items in progress dialog box appear to indicate the procession.
This is the arranging of items in a specified order; ascending or descending, date modified or date created.
- Open storage location
- Click view, click on sort by
- Choose name, size, type, ascending, descending e.t.c
Using shortcut menu.
Shortcut menu is that menu displayed when you point on an item then right click on it.
- To copy/ cut/ rename an item: right click the item then from the list choose any of these options (copy, cut, paste, rename).
Drag and drop.
- To move a file/ folder, press down the left mouse button then drag to a new location.
- To copy/ cut an item, hold down the control key (Ctrl) while you drag the icon to a desired location.
- To delete any file or folder, drag it to the recycle bin.
- To move an item hold down the shift key as you drag it to a new location.
- To copy file/ folder from one disk to another, simply drag it to the desired disk. Watch video
Selecting multiple files/ folder
- Open a storage location, from edit menu click on select all.
- Alternatively press and hold down either shift or Ctrl key then click individual files.
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Searching for files
In case you are not sure of the name you gave to your file/ folder or its storage location then you can use the search tool found on the start menu.
- From start menu, click in the blurred text box written search programs
- A blinking cursor appears allowing you to type in it.
- Type a few characters relevant to the name you remember saving your file with
- From the outlined list, select a file/ folder to open.